The Pekin City Council on Monday will consider the hiring of a deputy clerk to assist City Clerk Sue McMillan with increasing duties and to establish a line of succession when she retires.

The deputy clerk would be under the direction of McMillan. The salary range would be $49,130 to $71,809. The city also needs a communications officer. The deputy city clerk would take on those duties.

City Clerk Sue McMillan, who has been with the city for approximately 28 years, more than two decades as city clerk, is the only person in her department. When she is on vacation or out ill, there is very little backup. The city also wants to prepare for McMillan’s eventual retirement.

“Succession planning is a key factor in the future success of any organization,” said Sarah Newcomb, human resources director. “Succession planning for a city clerk position is of utmost importance in the continued ability of a city’s citizens, council members, employees, and other entities to recover and maintain documents and resources under the city clerk’s purview.

“The city clerk is the official keeper of records for the city of Pekin and is vital to its legislative and historical management. With increased workload and legislative changes, it is important to strengthen the city clerk’s office through a full-time deputy city clerk. The city clerk and city manager propose to work together to hire a full-time deputy city clerk to serve in the absence of the city clerk and to work with the city clerk, city manager and other departments on a daily basis.”

The first six months pay of the deputy city clerk would come out of this year’s budget and then start with full year funding in Fiscal Year 2018.

Follow Sharon Woods Harris at Twitter.com/sharrispekin